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Welcome to Tech Tuesday!  Today’s edition of Tech Tuesday will hopefully show you some of the great features that can be found in Outlook that you may or may not know about.  So, let’s get started.

 

BCC – Blind Carbon Copy

 

According to Microsoft, “for emailing, you use CC when you want to copy others publicly, and BCC when you want to do it privately.” 

 

BCC is beneficial when emailing large groups because helps to eliminate the onslaught of emails due a “Reply All.” 

Wait, my email looks like this:

 

How do I get BCC to show up??

          Open a new email

          Click the “Options” tab

          Click on the Bcc icon to add it to your email message – once clicked, it should stay as a part of your emails.

 

As you can from picture above, there are lots of great tools right here under this tab:

Voting Buttons – add voting buttons to your email to get feedback from recipients without massive emails.

Request a Delivery Receipt – make sure that you message reached its destination

Request a Read Receipt – get a notification when the recipient reads your email

Delay Delivery – allows you to set a time to send an email! (You get up at midnight to compose an email, set it to deliver at 8:00 am the next morning.)

 

There are some settings that you may or may not be aware of…On your email home screen, click “File” à “Options”

 

Mail

Compose Message Format

    

               

                             HTML format here gives you more editing options when composing an email. 

 

Spelling and Autocorrect / Signatures

                            

                             Spelling and Autocorrect – enables/disables the autocorrect feature in your email

                             Signatures – customize your signature line based on guidelines from your school/district/employer

 

 

Disable Desktop Alerts for Mail

                             Disable Alerts – uncheck “Display a Desktop Alert”

 

 

Advanced

          Disable Calendar Pop-ups

                   Pop-up calendar reminders are great for reminding us of meetings or appointments, but if you’re projecting your screen for the class and a reminder pops up with student information, well, that’s not good.

                            

                   From your email home page, click “File” à “Options” à “Advanced” à you can turn off the visible notifications by “Unchecking” Show reminders.

                            

Notifications from Apps & Senders

          You may also be getting pop-ups from your email or even app updates on top of your other windows.  Turning these off is easy! 

         

          Type “Notifications” in your search bar and press enter.

         

           In the center of the screen is a slide button – turn it “OFF” to stop all alerts OR scroll down the screen to select which ones to keep and which ones to turn off.

 

 

Reply All

         

          “Reply All” is one of those actions that could generally be handled with a “Reply” instead of a “Reply All.”

         

           Other options rather than a “Reply All”:

• Use BCC in the original email.  This prevents replies to anyone except the original sender.
• If you need input/collaboration from a group, consider using a Shared document – send original to recipients using BCC and ask for edits to the document.
• If you do need simple/immediate responses to a question or questions, consider using “Voting Buttons” or a Form.